Effective Date: September 16, 2025

Welcome to the National Hispanic Medical Association (NHMA) website. By accessing or using www.nhmamd.org and any affiliated subsidiary websites, you agree to comply with and be bound by the following Terms of Use. If you do not agree with these terms, you should refrain from using our website.

Acceptance of Terms

By using this website, you acknowledge that you have read, understood, and agree to be bound by these Terms of Use, as well as our Privacy Policy.

Use of Website

You agree to use the website only for lawful purposes. Prohibited activities include, but are not limited to:

• Attempting to access unauthorized areas of the site or servers;
• Uploading or distributing viruses, malware, or harmful content;
• Interfering with the website's functionality or security;
• Collecting personal information of other users without consent;
• Using the website for commercial purposes without permission.

Intellectual Property and Use of Marks

All content on this website, including text, graphics, logos, images, videos, and software, is the property of the National Hispanic Medical Association (“NHMA”) or its licensors and is protected by U.S. and international copyright laws. NHMA relies on both common law rights and federal trademark registration to protect its name, logo, and materials. Unauthorized use of NHMA’s name, logo, or content may result in legal action to protect our rights. You may not reproduce, distribute, modify, or create derivative works without prior written permission from NHMA. 

Trademark License

NHMA may, at its sole discretion, grant a non-exclusive, non-transferable, revocable license to use its trademarks strictly under branding guidelines provided by NHMA, as may be amended from time to time upon written notice. Any authorized user acknowledges and agrees that they shall not alter, modify, dilute, misuse, or otherwise compromise the integrity of the NHMA Marks, nor contest or challenge NHMA’s ownership of, or rights in and to, such Marks. NHMA will provide high-resolution, electronic logo graphic files in PNG format for authorized use only.

i. The Mark

a. The mark consists of the capital letters “NHMA” displaying the design of a serpent curled around the elongated vertical right portion of the letter “H,” all displayed above the terms “National Hispanic Medical Association.”

Use of NHMA Logo

The NHMA logo is used to identify our organization, programs, and activities. You may not use the NHMA logo without written permission, and only NHMA can grant authorization for its use. To request written permission, please contact [email protected]. NHMA will provide any requirements regarding color, typeface, size, or other specifications for reproducing the logo. Unauthorized use may result in legal action. 

User-Generated Content

If you submit content or other materials to the website: 

• You grant NHMA a non-exclusive, worldwide, royalty-free license to use, display, reproduce, and distribute the content.
• You are responsible for ensuring that your content does not infringe on third-party rights or violate any laws.
• NHMA may remove any content deemed inappropriate or offensive.

Third-Party Links

Our website may contain links to third-party websites. NHMA does not control, endorse, or assume responsibility for the content, privacy practices, or security of these sites. You should review the terms and privacy policies of any third-party websites you visit. 

Disclaimers and Limitation of Liability

• The website and its content are provided "as is" without warranties of any kind, either express or implied.
• NHMA does not guarantee the accuracy, completeness, or reliability of information on the site.
• NHMA shall not be liable for any damages arising from the use or inability to use the website, including indirect, incidental, or consequential damages. 

Termination of Access

NHMA reserves the right to suspend or terminate your access to the website at any time, without notice, for violation of these Terms of Use or for any other reason deemed necessary by NHMA. 

Governing Law

These Terms of Use shall be governed by and construed in accordance with the laws of the District of Columbia, without regard to its conflict of law principles. 

Changes to Terms

NHMA may update or modify these Terms of Use at any time. Continued use of the website after such changes constitutes acceptance of the updated terms. Users are encouraged to review this page periodically. 

How to Contact Us

If you have any questions about these Terms of Use, please contact us at: 

Effective Date: September 16, 2025

The National Hispanic Medical Association (NHMA) values the privacy of its users. This Privacy Policy ("Policy") explains how we collect, use, and protect personal information from those who visit our website or utilize our online services. This Policy reflects NHMA’s commitment to exceed existing privacy standards.

NHMA reserves the right to update or modify this Policy at any time. We encourage you to check this page periodically for updates. If NHMA decides to use any personally identifiable information in a manner substantially different from what was originally stated, users will be promptly notified via email and given the option to permit or decline the new use.

This Policy applies to NHMA and its subsidiaries listed below. By using www.nhmamd.org and any affiliated subsidiary websites, you consent to the data collection and practices described in this Policy.

Information We Collect

It is always up to you whether to disclose personally identifiable information to us, although if you elect not to do so, we reserve the right not to register you as a user or provide you with any products or services. This website collects:

• Voluntarily provided information: Name, address, email, billing/credit card info, membership forms, surveys, and emails.
• Automatically collected information: IP address, browser type, operating system, cookies, and third-party tracking technologies.
• Non-personal demographic information: Age, gender, household income, political affiliation, race, religion, and browsing activity to improve services.

NHMA may also monitor websites our users frequent to assess popular services and products. Personal information is only collected knowingly and used for its intended purpose.

NHMA may also deem it necessary, from time to time, to follow websites that our users may frequent to gleam what types of services and products may be the most popular to customers or the general public.

Cookies and Data Tracking

Our website uses cookies and similar technologies to improve functionality, track website usage, and personalize your experience. Third-party cookies (e.g., Google Analytics) may be used. You can disable cookies in your browser, but some features may not work properly if cookies are disabled.

User Rights

You have certain rights regarding your personal information under applicable laws, including the right to: 

• Access your personal data we hold about you.
• Correct or update inaccurate information or incomplete information.
• Delete your personal data where we are not legally required to retain it.
• Restrict or object to the processing of your personal data.
• Withdraw consent at any time where processing is based on your consent.
• Data portability, allowing you to request a copy of your data in a portable format. 

To exercise any of these rights, please contact us at [email protected]. We will respond to your request within a reasonable timeframe as required by law. 

Why We Collect Information and For How Long

We are collecting your data for several reasons:

• To better understand your needs and provide you with the services you have requested;
• To fulfill our legitimate interest in improving our services and products;
• To send you promotional emails containing information we think you may like when we have your consent to do so;
• To contact you to fill out surveys or participate in other types of market research, when we have your consent to do so;
• To customize our website according to your online behavior and personal preferences.

The data we collect from you will be stored for no longer than necessary. The length of time we retain said information will be determined based upon the following criteria: the length of time your personal information remains relevant; the length of time it is reasonable to keep records to demonstrate that we have fulfilled our duties and obligations; any limitation periods within which claims might be made; any retention periods prescribed by law or recommended by regulators, professional bodies or associations; the type of contract we have with you, the existence of your consent, and our legitimate interest in keeping such information as stated in this Policy.

Use of Information Collected

NHMA does not now, nor will it in the future, sell, rent or lease any of its customer lists and/or names to any third parties.

NHMA may collect and may make use of personal information to assist in the operation of our website and to ensure delivery of the services you need and request. At times, we may find it necessary to use personally identifiable information as a means to keep you informed of other possible products and/or services that may be available to you from www.nhmamd.org and its subsidiaries.

NHMA and its subsidiaries may also be in contact with you with regards to completing surveys and/or research questionnaires related to your opinion of current or potential future services that may be offered.

NHMA uses various third-party social media features including but not limited to Facebook, X, Instagram, LinkedIn, YouTube and other interactive programs. These may collect your IP address and require cookies to work properly. These services are governed by the privacy policies of the providers and are not within NHMA's control.

Disclosure of Information

NHMA may not use or disclose the information provided by you except under the following circumstances:

• as necessary to provide services or products you have ordered;
• in other ways described in this Policy or to which you have otherwise consented;
• in the aggregate with other information in such a way so that your identity cannot reasonably be determined;
• as required by law, or in response to a subpoena or search warrant;
• to outside auditors who have agreed to keep the information confidential;
• as necessary to enforce the Terms of Service;
• as necessary to maintain, safeguard and preserve all the rights and property of NHMA.

Links to Other Websites

Our website does contain links to affiliate and other websites. NHMA does not claim nor accept responsibility for any privacy policies, practices and/or procedures of other such websites. Therefore, we encourage all users and visitors to be aware when they leave our website and to read the privacy statements of every website that collects personally identifiable information. This Privacy Policy Agreement applies only and solely to the information collected by our website.

Notice to European Union Users

NHMA's operations are located primarily in the United States. If you provide information to us, the information will be transferred out of the European Union (EU) and sent to the United States. (The adequacy decision on the EU-US Privacy became operational on August 1, 2016. This framework protects the fundamental rights of anyone in the EU whose personal data is transferred to the United States for commercial purposes. It allows the free transfer of data to companies that are certified in the US under the Privacy Shield.) By providing personal information to us, you are consenting to its storage and use as described in this Policy.

Payment Processing and Third Parties

Payments for NHMA memberships, events, or services are securely processed through MemberClicks, a PCI-compliant payment processor. PCI (Payment Card Industry) compliance is a set of standards designed to protect personal information and ensure secure transactions for all parties involved in credit card processing.

MemberClicks is certified as a Level 1 Service Provider, meaning it has undergone onsite certification by a Qualified Security Assessor and meets the highest level of scrutiny for security practices. All personal and payment information is encrypted during transmission, and MemberClicks may access such information only as necessary to provide their services while maintaining strict confidentiality.

Security

NHMA takes precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline. Wherever we collect sensitive information (e.g. credit card information), that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a lock icon in the address bar and looking for "https" at the beginning of the address of the webpage.

While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job (for example, billing or customer service) are granted access to personally identifiable information. The computers and servers in which we store personally identifiable information are kept in a secure environment. This is all done to prevent any loss, misuse, unauthorized access, disclosure or modification of the user's personal information under our control.

The company also uses Secure Socket Layer (SSL) for authentication and private communications to build users' trust and confidence in the internet and website use by providing simple and secure access and communication of credit card and personal information. In addition, NHMA is a licensee of TRUSTe. The website is also secured by VeriSign.

Acceptance of Terms 

By using this website, you are hereby accepting the terms and conditions stipulated within the Privacy Policy Agreement. If you are not in agreement with our terms and conditions, then you should refrain from further use of our sites. In addition, your continued use of our website following the posting of any updates or changes to our terms and conditions shall mean that you agree and acceptance of such changes. 

How to Contact Us

If you have any questions or concerns regarding the Privacy Policy Agreement related to our website, please feel free to contact us at the following email, telephone number or mailing address.